Generate Reward Letters in Minutes
Bulk PDF export · Works with CSV/XLSX · Secure processing
What Problem We Are Solving?
Doing year-end letters shouldn’t steal your week. Reward Letters turns messy spreadsheets into clean, branded letters, so HR can focus on conversations, not mail-merge gymnastics.
Who it’s for?
HR/People & Culture teams running merit/bonus cycles
Finance/Reward teams finalising outcomes
SMEs through to mid-market needing fast, accurate letters.
How it works — in 3 steps
Step 1
Upload your files
Payroll file (CSV/XLSX), Rem-outcome file (merit %, new base, bonus outcome), Appraisal templates (choose: No Bonus, Salary Increase, Both)
Step 2
Map fields
Quick field mapper (e.g., Employee ID, Name, Manager, Old Base, New Base, Bonus %, Effective Date). Save mappings for next time.
Step 3
Generate & Download
Preview a few, then bulk-generate. Download individual PDFs or a single ZIP. Ready to send.
Inputs we support
Outputs you get
Key Features
Bulk generation for hundreds or thousands of employees
Merge-tag engine (if/then logic for different scenarios)
Role-based access (HR vs reviewer)
Activity log (who generated what, when)
Saved mappings & templates for next cycle
Multi-currency & date formats (AU/UK/IN/US friendly)
Security & privacy
Data use
Your uploads are processed solely to generate letters.
Encryption
In transit and at rest using industry-standard methods.
Retention
You control retention; we can auto-delete after processing or keep for a defined period on request.
Compliance
We follow least-privilege access and audit trails. Need a DPA? Contact us.
Contact us.
Lets make the difference.
FAQs
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CSV and XLSX for payroll/outcomes; DOCX for letter templates. Output is PDF (ZIP optional).
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Yes, assign templates by scenario (No Bonus / Salary Increase / Both) or by department/location.
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We work file-based today (CSV/XLSX). API integrations available for enterprise, ask us.
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Yes, share a secure preview link or export samples for sign-off.
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Choose locale per run (e.g., AUD dd/mm/yyyy, USD mm/dd/yyyy).
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Yes, add allowances/super/benefits as additional merge fields.